Requirement for all admissions
During the final part of the admission procedure, the authenticity of your diploma certificate and transcript will need to be checked.
Depending on the origin of your diploma ( (EEA) or non-EEA), a variety of verification methods can be used for this purpose. We ask you to actively initiate the verification process, following the instructions provided on this page.
Keep in mind that deadlines are set to complete this part in the admission application Mobility Online:
- 31 May for non-EEA nationals
- 30 June for EEA nationals or holders of a Belgian valid long-term residence permit
Documents will also need to be accompanied by a sworn translation in case they are not drawn up in Dutch, French, German or English.
On this page, you will find the following information:
How to get your diploma documents verified
Check if your documents (degree certificate and transcripts) are digitally verifiable based on an URL or QR code of a verification platform and verification codes mentioned on your diploma and transcripts. We strongly recommend testing the URL and codes yourself first.
- Yes, this works: please contact the of the Admission office to initiate the verification process.
- No, this does not work: please select the region where you obtained your degree
Degrees issued in the European Economic Area
Contact your home institution to arrange a direct confirmation via e-mail. Your institution can reach us at registrar@uantwerpen.be to confirm the authenticity of your diploma and transcripts. When contacting us, the institution will need to use an official e-mail address that is mentioned on their website. Please note that no questions about verifications will be answered through this email address. Use our helpdesk for any questions.
If this is also does not work, you need to have your hard copy documents apostilled/certified. More information about this is available below.
Degrees issued outside the European Economic Area
- American, Australian, Canadian or British degrees: verification via a third-party provider of credential exchange (e.g. Parchment, National Student Clearinghouse, My eQuals, MyCreds, Gradintelligence, etc.) is possible. Please let us know via the of the Admission office if this is an option. If not, see 2.
- Degrees from other non-EEA countries: apostilled/legalised copies of your documents are required. More information about the apostille and legalisation process is available below. Please contact the of the Admission office if you are no longer residing in the country where your credentials were issued. Other options could then be available.
Confirmation via email is not applicable for non-EEA degrees.
If apostille/legalisation is required
How to get your documents legalised or apostilled?
The choice between an apostille or a legalisation depends on the country where the document was issued. Check the website of the for the most recent information.
Traditional legalisation
This procedure consist of a chain of individual authentications of the document. Initially the verification is done by officials of the country where the document was issued, secondly by the Embassy or Consulate where the document is to be used. Check for which a traditional legalisation is required. An example of a traditional legalisation is shown below.
Apostille
Countries that signed the Apostille Convention use a simplified legalisation procedure. The procedure is reduced to the issuance of a standard authentication certificate (or apostille) by an authority designated by the country where the public document was issued. Check for which an apostille is required. Please note that an apostille can only be provided by the designated authority. More details about these authorities can be found on . An example of an apostille is shown below.
Certified copy
Countries that signed the Brussels Convention of 25 May 1987 are exempted from the requirements of legalisation. For these countries a certified copy (a copy of the degree certificate stamped and signed by the issuing university) is sufficient. Check for which a certified copy is sufficient.
How to send us your legalised, apostilled or certified documents?
Digital apostille/legalisation
If your documents were legalised with a digital e-legalisation or e-apostille, it will suffice to send the soft copies via the . It is important that the documents which the apostille or legalisation relates to, can be visualised online. If that’s not the case the original apostilled or legalised hard copy will need to be sent to us by post (see below).
Physical apostille/legalisation/certified copy
If the apostille or legalisation was affixed to the physical diploma document, you will need to send the apostilled/legalised hard copies to the Registrar's office by post or courier. In case your original degree certificate was legalised (instead of a copy of it), you will not be required to send us the original certificate. An ordinary copy will suffice along with the legalised copy of the transcripts. If admitted, you will be asked to present the original legalised diploma upon enrolment.
Certified copies can likewise be sent to us by post or courier.
Please note that ordinary copies of transcripts are never accepted during the authenticity screening.
Legalisation tips and requirements
- Make sure your documents are properly apostilled or legalised before sending them. Ordinary hard copies are not accepted.
- Ensure that you pay all expenses associated with the delivery. The university will reject packages if any payment by the university is required. Please note that submitted documents (originals or copies) are never returned.
- The apostilled or legalised documents should be the same as the copies that were uploaded earlier electronically (in Mobility Online).
- Students that have applied in recent years and want to reapply will not be asked to submit the same documents again. Application documents are kept during a certain period of time and can be re-used when reapplying.
No degree yet? Information for final-year students
Final year students, that have not graduated, should send an original letter from their home institution mentioning the programme they are studying, their status and the expected graduation date. Provisional transcripts will also be needed.
Depending on the country of your home institution different requirements apply regarding the manner in which they can be sent and if they need to be legalised/apostilled or not. Please check the degree EEA/non-EEA headers above for instructions. For non-EEA institutions that don’t issue digitally verifiable documents, a legalised copy of the provisional transcripts will be needed along with an original (non-legalised) letter confirming the student status.
If admitted you’ll receive a conditional letter of acceptance. Proof of obtaining the degree will still need to be submitted before enrolment is possible. Depending on the country a legalised or apostilled copy of the diploma might be required.